Job Opportunities

Closes July 19, 2018

Division Manager, Off-Street Parking

The Division Manager, Off-Street Parking will plan and direct the management, operation and development of the Off-Street Parking Facilities for the organization, including owned and leased parking garages and surface lots, totaling over 10,000 parking spaces throughout the City of Baltimore.

Essential Duties and Responsibilities

• Manage day-to-day operations at organization owned parking facilities, parking lots and the off-street Department;
• Email correspondence to current or prospective customers, resolving complaints or other issues as needed;
• Daily correspondence and follow-up with garage parking operators in multiple facilities;
• Complete revenue and expense analysis, including innovative ideas to help increase revenue while reducing operating expenses and troubleshooting any revenue control issues;
• Perform on-site visits to ensure operating procedures are being followed;
• Manage team of individuals, overseeing daily work activities and assignments, performing regular performance evaluations, coach and train team members, and payroll approval;
• Manage maintenance and snow-removal vendor contracts;
• Develop, obtain approval, and administer the division budget; direct and monitor expenditures in accordance with the approved budget; assist in the determination of department resource allocation and levels of service;
• Review garage operator monthly statements for their fiduciary requirements as set in their contracts;
• Oversee and manage procurement process, including development of new RFPs, soliciting proposals, contract negotiation, contract amendments, capital repair projects, and other contractual goals;
• Perform other duties as assigned.

Supervision Received and Exercised

Minimal direction is required for this position, as it exercises considerable latitude in determining objectives and assigning work to others. 

This position has direct responsibility for supervising and managing a department’s strategic work objectives.  Makes recommendations on hiring and performance management actions.  Evaluates work objectives and effectiveness of resources within a department and recommends modifications to staffing patterns as needed. 

Qualifications

• Bachelor’s degree in related field with 5-7 years related experience displaying progressively responsibility levels; or
• Master’s degree in related field with 3-4 years related experience displaying progressively responsibility levels.
• Equivalent years of experience may be substituted for degree requirement where 1.5 years of experience is equivalent to 1 year of college. 

For additional information and to apply, download the job description and follow the instructions. 

 

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Closes July 17, 2018

Executive Assistant, Chief Financial Officer

The Executive Assistant provides administrative support for the Chief Financial Officer (CFO), oversees and coordinates the administrative functions for the Chief Financial Officer, interacts with government officials, facilities management personnel, vendors, and the general public, while assisting with financial operations and general office management.

Essential Duties and Responsibilities

• Coordinates and organizes PABC meetings and materials, maintains communication between the organization, and responsible for recording and transcribing meeting minutes;
• Screens and responds to communications from vendors, government officials, facility management, and the general public;
• Examines, develops, and implements approved office policies, procedures, and forms as directed by the CFO;
• Drafts and prepares correspondence, proofreads records and/or forms, locates and compiles information and formats reports, graphs, tables, records, and other sources of information;
• Composes, proofreads and edits documents and coordinates the development of presentations;
• Performs routine coding and checking functions according to established procedures, such as checking numbers, claims, records and reports.
• Addresses mailers following an established list; fills envelopes and seals mail for outgoing delivery;
• Uses various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate and/or format data and/or reports;
• Assists with maintaining Microsoft Outlook calendar by scheduling appointments and meeting space;
• Assists with preparation and organization of meeting materials;
• Assembles and categorizes facts and figures for written computation and calculations;
• Extensive use of Microsoft Office Suite to access Outlook e-mail and calendar, create and maintain databases, spreadsheets, documents, etc.;
• Processes forms, maintains senior management level files, sorts and files correspondence and documents;
• Develops and maintain the electronic and paper filing systems for Finance. Maintains, sorts and files correspondence by established classifications; removes and returns materials from files;
• Oversees the Finance Department mail operations: receives, opens, logs, sorts, time-stamps and distributes mail. Computes and maintains records of postage expenses, check log, other logs and tracks Monthly Management Reports and other Finance databases;
• Answers telephone, relays calls or conveys messages;
• Manages office supply distribution and orders supplies;
• Performs other duties and tasks as assigned.

Supervision Received and Exercised

Work is assigned and performed under general supervision with little functional guidance, following established procedures; situations are rarely referred to a supervisor unless a change to policy or procedure is involved. This position does not oversee the work of other personnel but may provide guidance or training to new staff members.

Qualifications

• Bachelor’s degree with no experience through 2 years related experience, or;
• Minimum of 6 years of related experience displaying increasing responsibility levels.

For additional information and to apply,download the job description and follow the instructions.

 

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